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The Ultimate Newbie’s Guide to Nursing Educator Conferences: Part 2

January 22, 2024

By Kateri Gabriele

Planning your nursing educator conference experience. 

simGHOSTS conference

Planning for a nursing educator conference is crucial for making the most of both your time and financial investment. These conferences provide a unique platform for nurse educators to engage with other educators and industry leaders, offering valuable opportunities for networking, knowledge exchange, and skill enhancement. By carefully planning your conference attendance, you can tailor the experience to your specific learning and career goals.

Whether it's gaining insights into new technologies, participating in hands-on simulations, or connecting with influential figures in the nursing community, a well-thought-out approach to conference participation can significantly contribute to your professional growth and the quality of care you provide to patients.

Types of Activities Offered

Before choosing which sessions to participate in at an upcoming nursing conference, it’s helpful to have a broad understanding of the various types of activities you have to choose from and what format will best suit your needs. For the most immersive experience, we recommend attending a variety of activities.

  • Educational sessions: Provide in-depth knowledge on specific nursing education topics, research findings, and best practices.
  • Hands-on workshops: Allow participants to engage in skill-building exercises, such as simulation techniques, teaching strategies, or technology applications.
  • Poster presentations: Showcase research findings, innovative programs, and best practices in a visual format, encouraging networking and discussion.
  • Exhibit hall: Provide opportunities to explore new educational resources, technologies, and networking with industry representatives. You can often find us in the exhibitor hall talking about med pass practice!
  • Networking events: Facilitate interactions among attendees, fostering collaboration, idea exchange, and professional connections.
  • Roundtable discussions: Provide a platform for in-depth conversations on specific topics, allowing participants to share experiences and insights.
  • Interactive Q&A sessions: Allow participants to seek clarification, share experiences, and engage in discussions with session speakers.
  • Keynote addresses: Set the tone for the conference, offer insights into current trends, and provide a broader perspective on nursing education.
  • Professional development courses: Offer extended learning opportunities for attendees seeking more comprehensive education on particular subjects.

Planning Your Nursing Educator Conference Experience

Once you know what activities to expect, you can start preparing for your conference and setting goals for yourself. It can be nerve-racking to attend a conference, especially if it’s your first one—we know this firsthand! Following the steps below can help manage your nerves and maximize your experience.

Prepare in Advance

  • Review the conference agenda and familiarize yourself with the schedule.
  • Identify sessions or workshops you want to attend and make a rough plan.
  • Bring any necessary materials, such as a notepad, business cards, and a charger.

Set Realistic Expectations

  • Understand that it's okay to feel a bit anxious, and many attendees may share similar feelings.
  • Remind yourself that conferences are opportunities for learning and networking, and not everyone expects you to be an expert.

Reach Out to Colleagues

  • If you know colleagues or friends who will attend, connect with them beforehand.
  • Arrange to meet up at the conference, so you have familiar faces in the crowd.

Attend Orientation or Early Sessions

  • Many conferences offer orientation sessions for first-time attendees.
  • Attend early sessions or workshops to ease into the conference environment before it gets too crowded.

Set Realistic Networking Goals

  • Instead of aiming to meet everyone, set achievable networking goals.
  • Approach smaller groups or individuals during breaks or networking events.

Practice Introducing Yourself

  • Have a brief and confident introduction prepared about yourself and your professional background.
  • Practice it a few times to boost your confidence.

Engage in Small Talk

  • Start conversations with simple, open-ended questions, such as asking about someone's experience or their thoughts on a session.
  • Remember that many attendees are also looking to meet new people.

Utilize Social Media

  • Many conferences have dedicated hashtags on social media platforms.
  • Follow the conference hashtag to connect with other attendees and stay updated on discussions.

Take Breaks and Practice Self-Care

  • Conferences can be overwhelming, so take breaks when needed.
  • Find a quiet spot to relax, breathe, and recharge if you start to feel overwhelmed.

Attend Social Events

  • Attend social events, dinners, or mixers associated with the conference.
  • These events provide a more relaxed environment for networking and meeting new people.

Remember…Everyone is There to Learn!

  • Keep in mind that everyone attending the conference is there to learn and share experiences.
  • People are generally open to meeting new colleagues and sharing insights.

Follow Up After The Conference

  • Connect with people you meet on professional networking platforms.
  • Send follow-up emails expressing your appreciation for the conversation and interest in staying in touch.

Navigating the Exhibitor Hall

The exhibitor hall is always one of the most popular places at a nursing education conference—and as an added bonus, it’s typically where the food and drink are! Managing your time efficiently in the exhibitor hall allows you to leave the conference with a wealth of knowledge, relevant resources, and potentially valuable professional connections.

Begin by reviewing the conference program and identifying key exhibitors aligned with your professional interests and current trends in healthcare. Prioritize booths based on your goals, whether it's exploring new technologies, learning about innovative products, or establishing potential collaborations. As you navigate the hall, engage with exhibitors by asking targeted questions and participating in demonstrations. Be open to networking opportunities and connecting with representatives who can provide valuable insights into the latest advancements in nursing practice.

We had an opportunity to exhibit at a nursing simulation conference this past year with 350 other vendors. It was an amazing (and humbling) experience. The variety of simulation products was truly astounding. It was wonderful to be able to walk through the exhibit hall and meet other vendors and talk to them about their products and experiences. Just like conference attendees, as business owners and vendors, we use the opportunity to meet new people, get ideas, network, and socialize. And of course, it’s a chance for us to talk about teaching medication administration through simulation.

We believe nursing educator conference attendees appreciate a hands-on experience when they meet vendors in the exhibit hall. We bring our medication administration training system with us and do immersive demos at our booth, handing over the system to the participants, and letting them administer medications. They love the opportunity to try the product for themselves, and it generally attracts a crowd of onlookers in a fun environment.

We frequently hear our booth visitors say “You must be nurses,” to which we proudly answer “Yes, we are!” It is so reaffirming to hear the positive feedback from our peers about the need for a product like ours and the excitement at the prospect of nurse entrepreneurship.


Nursing educator conferences are an amazing opportunity to learn, grow and advance your career in the field. They offer a unique window into the ideas and technology that will shape the future of nursing for everyone. We hope this guide helps break down the complex conference system for you so that you can choose the right conference and sessions, and leave feeling like you’ve made the most of your time there.

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